American Township Trustee Meeting Minutes|April 29, 2013

The American Township Trustees met in regular session with the following members present:   Lynn Mohler, Paul Basinger, and Larry Vandemark.

Motion by Trustee Basinger second by Trustee Mohler to accept the minutes of the April 8, 2013  meeting as presented .  Roll call, all yes.

Motion by Trustee Vandemark second by Trustee Mohler to approve payment of the warrants as presented by the Fiscal Officer.  Roll call, all yes.

 Privilege of the floor was granted to Judy Wells, Superintendent of  Apollo Career Center.  Mrs. Wells presented information about the Apollo levy and asked for support from the Township Trustees.

Privilege of the floor was granted to Chrystal Kempher from Apollo Career Center.  She stated that her job at Apollo was to supervise the Safety Services Department.  She presented information on the training opportunities at Apollo.

Privilege of the floor was granted to Eric Music, firefighter from Bath Township.  He stated that he received his EMT and firefighter  training at Apollo Career Center and spoke about his training experience.

The Fiscal Officer asked for an executive session.  Motion by Trustee Vandemark second by Trustee Basinger to enter into executive session at the end of regular business to discuss compensation of personnel.  Roll call, all yes.

The Road Superintendent presented the 2013 Road Program.  Motion by Trustee Vandemark second by Trustee Basinger to approve the program in the amount of $194,518.64.  Roll call, all yes.

The Road Superintendent presented information on the 2013-2014 salt program.  Motion by Trustee second by Trustee to seek bids for salt for the next winter season.  Roll call, all yes.

The Road Superintendent reported on a storm line crossing an easement.  The Legal Advisor advised that sewer issues on private property, even where an easement exists, is still the responsibility of the property owner. 

The Road Superintendent requested permission to hire a stump remover to remove a stump at the northeast corner of Greenlawn Cemetery.  Motion by Trustee Vandemark second by Trustee Basinger to approve the request.  Roll call, all yes.

The Road Superintendent requested summer help.  Motion by Trustee Vandemark second by Trustee Mohler to authorize the Road Superintendent to hire one summer helper of his choice on an as needed basis at a rate of $8/hour.  Roll call, all yes.

Trustee Vandemark reported that Brad Settlage had made contact with the owners of the rooster operation in the Township, and discussed with them the complaints made by neighboring residents.  Trustee Vandemark reported that Brad Settlage had not received a release for work from a physician and therefore was not back at work.

Chief Hadding reported on donations in memory of Amos Long.  He asked to purchase patches for uniforms in the amount of $1000.  Motion by Trustee Mohler second by Trustee Basinger to approve the purchase.  Roll call, all yes.  He asked to purchase portable batteries at a cost of $500.  Motion by Trustee Mohler second by Trustee Vandemark to approve the purchase.  Roll call, all yes.

Trustee Basinger reported on a complaint from a property owner on Lark Ave. about a neighboring property owner erecting barbed wire on the edges of his property.

The Trustees, Legal Advisor, and Fiscal Officer entered into executive session as previously motioned for.

The regular meeting was resumed. Motion by Trustee Vandemark second by Trustee Basinger to allow Brad Settlage, due to the nature of his job and the unique qualities that he brings to his job, to work up to 25 hours a week from home, as long as he is only performing work that his doctor has cleared him to do and as long as he keeps a detailed log of the time worked and the detailed duties performed.  This is not an indefinite arrangement and is up to the discretion of the Township Trustees as reviewed on a weekly basis.  The Trustees wish to make it clear that they do not want the Zoning Inspector to perform any duty that he does not have written clearance from his doctor to perform; i.e. Lifting, driving, etc.  This motion will cover the retro-active period beginning 2/25/13.  Roll call, all yes.

 Motion by Trustee Vandemark second by Trustee Basinger to adjourn.  Roll call, all yes.

Sincerely,

Laurie Swick,  Fiscal Officer                                     Larry Vandemark,   Chairman

American Township Trustee Meeting Minutes|April 8

The American Township Trustees met in regular session with the following members present:    Lynn Mohler, and Larry Vandemark.

Motion by Trustee Vandemark second by Trustee Mohler to accept the minutes of the March 11, 2013  meeting as presented.  Roll call, all yes.

Motion by Trustee Vandemark second by Trustee Mohler  to approve the payment of the warrants as presented by the Fiscal Officer.  Roll call, all yes.

Privilege of the floor was granted to Bruce Maag, 6960 Allentown Rd.  He stated that he was at the meeting to represent his daughters that had put together a 5K run in memory of Shirley Maag, former teacher at Elida Elementary School.  He stated that the race would be on May11th  and wanted permission to run the route on Township roads.  The Police Chief stated that he had discussed the matter with the Maag family and had looked at the route and did not have any problems with it.  Motion by Trustee Vandemark second by Trustee Mohler to approve the request.  Roll call, all yes.

Privilege of the floor was granted to Susan Miller, 2567 Burch Ave.  She stated that she was at a meeting last summer complaining about the rooster problem in her neighborhood and stated that the problem was still in existence.  She again asked for help from the Trustees to solve the problem of the noise and the nuisance.  Trustee Vandemark stated that he thought the Zoning Inspector was working on the problem but did not have a code violation with which to address the issue.  He stated that the Zoning Ordinance did not contain a noise section.  The matter was referred to the Zoning Inspector.

Privilege of the floor was granted to Doug Simpson, 619 Hefner Drive.  He stated that he was representing H&K Land Company.  He stated that they would like to get a section of O’Connor Ave. vacated.  He presented maps with  the parcels and asked for directions on proceeding with the vacation.  Motion by Trustee Mohler second by Trustee Vandemark to support the request to vacate a portion of West O’Connor Ave. as requested.  Roll call, all yes.

The Fiscal Officer presented  Cash Reconciliation, Appropriation Status, Revenue Status, and Cash Summary By Fund reports for the month of March.  Motion by Trustee Vandemark second by Trustee Mohler to accept the reports as presented.  Roll call, all yes.

The Fiscal Officer asked for an executive session.  Motion by Trustee Vandemark second by Trustee Mohler to enter into executive session at the end of the regular meeting for the purpose of discussing compensation of personnel.  Roll call, all yes.

Chief Redick reported on call numbers for the month of March.

Road Superintendent Holmes suggested the Township contract for  crack patch with Premier Patching at a cost of  $1,625.00.  Motion by Trustee Vandemark second by Trustee Mohler to approve the request.  Roll call, all yes.

Jack Burklo reported for the absent Zoning Inspector Brad Settlage.  He presented demolition information for the house located on the northeast corner of Allentown and Eastown.  He reported that the American Mall demolition would begin in the next few weeks.  He also reported that he wanted to schedule the annual clean up day for June 1^st.  Motion by Trustee Vandemark second by Trustee Mohler to hold the clean up day on June 1, 2013.  Roll call, all yes.

Motion by Trustee Mohler second by Trustee Vandemark to purchase posts from Fireland Supply at a cost of $1230.  Roll call, all yes.

Chief Hadding reported monthly call for March.  He reported on donations. 

The Fiscal Officer, Legal Advisor, and Trustees entered into executive session as previously motioned for. 

Legal Advisor Huffman reported on a request from Rick Mays to provide his dates of service and stated that the Fiscal Officer had answered the request.  He reported that the Fire Department had reached an agreement with UNOH to pump test hydrants on campus.  The Legal Officer asked that the agreement be amended to stated that the college would incur costs of any repair parts and paint.

Trustee Mohler stated that he would  send a letter to Howard Elstro in favor of the proposed work on the Cable Road rail crossing.

Motion by Trustee Vandemark second by Trustee Mohler to return the Memorandum of Understanding supporting the Allen/Lima Regional Planning Commission.  Roll call, all yes.

The regular meeting was adjourned.  Motion by Trustee Mohler second by Trustee Vandemark  to adjourn.  Roll call, all yes.

Sincerely,

Laurie Swick,  Fiscal Officer                                     Larry Vandemark,  Chairman

American Township Trustee Meeting Minutes-March 11, 2013

The American Township Trustees met in regular session with the following members present:   Paul Basinger, Lynn Mohler, and Larry Vandemark.

Motion by Trustee Vandemark second by Trustee Basinger to accept the minutes of the February 25, 2013  meeting as presented.  Roll call, all yes.

Motion by Trustee Basinger second by Trustee Vandemark  to approve the payment of the warrants as presented by the Fiscal Officer.  Roll call, all yes.

Privilege of the floor was granted to Scott Jensen of Extreme Soccer Club requesting the use of the field to the north of the Administration Building.  Permission was given.

The Fiscal Officer presented  Cash Reconciliation, Appropriation Status, Revenue Status, and Cash Summary By Fund reports for the month of February.  Motion by Trustee Basinger second by Trustee Mohler to accept the reports as presented.  Roll call, all yes.

Chief Redick reported on monthly calls for February 2013.

Road Superintendent Holmes reported on necessary painting and striping for 2013 in the amount of $8000.  Motion by Trustee Vandemark second by Trustee Mohler to approve the painting and striping as part of the 2013 Road Program.  Roll call, all yes.  He reported on running the roads to determine areas for work on the 2013 Road Program.

Scott Holmes reported on the need to purchase a new dump truck.  He reported that the sale price of a new Freightliner was $127,000 at full purchase or $45,331 per year for a 3 year lease with a $1 buy out at the end of 3 years.  He reported that the salesman from Freightliner gave him an estimate on the worth of the 1994 truck currently being used by the Township as $5000-$7000.  He stated that he recommended that the truck be traded in to the dealer.  He reported that the truck had maintenance issues and he did not feel comfortable putting it up for sale on the open market.  Motion by Trustee Vandemark second by Trustee Basinger to lease the truck for 3 years with a trade in of $7000 and 3 yearly payments of $45,331 as presented.  Roll call, all yes.

Chief Hadding reported on calls for February 2013.  He reported on a letter received from the Allen County Department of Health stating that the backflow preventer at the Edgewood station needed to be checked.  He reported that the Ohio Fire Code Books needed to be updated.  Motion by Trustee Vandemark second by Trustee Basinger to approve the purchase at a cost of $630.36.  He reported on the need to purchase a yearly Fire Code Internet Subscription at a cost of $1,165.  Motion by Trustee Vandemark second by Trustee Basinger to approve the purchase.  Roll call, all yes.   He asked for an executive session to discuss security arrangements and EMS protocols.   No motion was made. 

Chief Hadding reported that Marion Township had approached him asking if the Township would be interested in serving a larger portion of Marion Township in the next contract period.  Trustee Basinger asked the Chief to invite Trustees of Marion Township to come to a public meeting to discuss the matter.

Legal Advisor Huffman asked for an executive session for the purpose of discussing pending litigation.  Motion by Trustee Basinger second by Trustee Vandemark to enter into executive session as requested.  Roll call, all yes.

 The Legal Advisor, Trustees, Police Chief, and Fiscal Officer entered into executive session as previously motioned for.

 The regular meeting was resumed.  Motion by Trustee Mohler second by Trustee Basinger to adjourn.  Roll call, all yes.

Sincerely,

Laurie Swick,  Fiscal Officer                                     Larry Vandemark,  Chairman

American Township Trustee Meeting Minutes|February 25, 3013

The American Township Trustees met in regular session with the following members present:   Lynn Mohler, Paul Basinger, and Larry Vandemark.

Motion by Trustee Basinger second by Trustee Mohler to accept the minutes of the February 11, 2013  meeting with the correction that only one key fob was approved for purchase .  Roll call, all yes

Motion by Trustee Vandemark second by Trustee Basinger to approve payment of the warrants as presented by the Fiscal Officer.  Roll call, all yes.

The Fiscal Officer presented a letter from the Allen County Auditor concerning striping and painting for the year.  The letter was referred to the Road Superintendent.

Motion by Trustee Vandemark second by Trustee Basinger to approve permanent appropriations for the 2013 fiscal year in the amount of $6,436,900.  Roll call, all yes.

Chief Hadding reported that the escrow money being held for the fire on 615 Gloria Avenue could be released.

The Fire Chief reported on a donation from the Moose Lodge and in memory of Johnny Musser. He reported that the new monthly maintenance contract with Viper Systems was proposed as $2,400.  Motion by Trustee Vandemark second by Trustee Mohler to approve the contract.  Roll call, all yes.

Legal Advisor Huffman reported on the need for an executive session to discuss pending litigation.  Motion by Trustee Basinger second by Trustee Vandemark  to enter into executive session as requested.  Roll call, all yes.

Trustee Vandemark presented letters that he proposed be sent to Representative Huffman and Representative Faber to request that the CAT tax being held be released to the Townships or Counties rather than the proposed plan of releasing it to ODOT.  Motion by Trustee Vandemark second by Trustee Mohler to send the letters as presented.  Roll call, all yes.

Trustee Vandemark reported that the Fire Department would be more secure with a keyless entry at the main entrance in station 1.  Motion by Trustee Vandemark second by Trustee Basinger to install a keyless remote as proposed.  Roll call, all yes.

The Trustees, Legal Advisor, and Fiscal Officer entered into executive session as previously motioned for.  The regular meeting was resumed.  Motion by Trustee Vandemark second by Trustee Basinger to adjourn.  Roll call, all yes.

Sincerely,

Laurie Swick,  Fiscal Officer                                     Larry Vandemark,   Chairman

American Township Trustee Meeting Minutes|January 28, 2013

The American Township Trustees met in regular session with the following members present:   Lynn Mohler, Paul Basinger, and Larry Vandemark.

Motion by Trustee Vandemark second by Trustee Mohler to accept the minutes of the December 27,  2012 meeting.  Roll call, all yes.  Motion by Trustee Vandemark second by Trustee Basinger to accept the minutes of the reorganization meeting of January 1, 2013.  Roll call, all yes.

Motion by Trustee Vandemark second by Trustee Basinger to approve payment of the warrants as presented by the Fiscal Officer.  Roll call, all yes.

Privilege of the floor was granted to Beth Seibert of Allen Soil and Water.  She asked Trustees to renew the agreement with Soil and Water to administer the Storm Water Management Plan. She stated that 2013 was the last year of the current storm water permit with the Ohio EPA.  She stated that they expected more stipulations during the 2014 permit requirements.   She stated that the new requirements would require further practices to control sediment on construction sites.   She presented a program funding overview.   Motion by Trustee Vandemark second by Trustee Mohler to renew the agreement as presented.  Roll call, all yes.

On behalf of the Ottawa River Coalition, Mrs. Seibert presented information about modifying dams.  She presented information about on the project and passed along suggestions from the EPA on the dam in Allentown.  She stated that the Coalition has never before looked at fully removing dams.  She stated that low head dams do not allow the development of fish and insect population growth and suggested the removal of  a dam built in 1926.  She presented a list of landowners that own land immediately adjacent to the stream.  She stated that the deadline for applying for grant funds is in May of 2013.  She asked Trustees for support in her decision to contact 47 landowners to ask for their opinions on the proposed project. 

Chief Redick reported on calls for service during December 2012.

Road Superintendent Holmes reported on a letter received from ODOT offering signage for K-8 school areas.  Motion by Trustee Vandemark second by Trustee Basinger to apply for the new signage at no cost to the Township.  Roll call, all yes.

Zoning Inspector Settlage reported on the installation of computers for the Road Superintendent and the Township secretary.  Motion by Trustee Mohler second by Trustee Vandemark to approve the purchase in the amount of $2084.  Roll call, all yes.

Motion by Trustee Vandemark second by Trustee Basinger to continue with an administrative foreclosure on a parcel number 36-1304-09-010.001.Roll call, all yes.

Chief Hadding reported on calls for service during December 2012.

Legal Advisor Huffman reported on the need for an executive session to discuss pending litigation.  Motion by Trustee Vandemark second by Trustee Mohler to enter into executive session as requested.  Roll call, all yes.

Motion by Trustee Basinger second by Trustee Vandemark to appoint Jackson Burklo to the vacancy on the Zoning Appeals Board.  Roll call, all yes.

The Trustees, Legal Advisor, and Fiscal Officer entered into executive session as previously motioned for.  The regular meeting was resumed.  Motion by Trustee Vandemark second by Trustee Basinger to adjourn.  Roll call, all yes.

Sincerely,

Laurie Swick,  Fiscal Officer                                     Larry Vandemark,   Chairman

American Township Trustee Meeting Minutes|January 1, 2013

The American Township Trustees met in special session for the purpose of reorganizing for 2013 with the following members present:   Paul Basinger, Lynn Mohler, and Larry Vandemark.

Motion by Trustee Basinger second by Trustee Mohler to name Larry Vandemark as Chairman for 2013.  Roll call, all yes.

Motion by Trustee Mohler second by Trustee Vandemark to name Paul Basinger as Vice Chairman for 2013.  Roll call, all yes.

Motion by Trustee Vandemark second by Trustee Basinger to accept the Cash Summary By Fund, Appropriation Status, Revenue Status, and Cash Reconciliation reports for December, the Certificate of Available Resources, and set temporary appropriations as presented by the Fiscal Officer.  Roll call, all yes.

Motion by Trustee Basinger second by Trustee Mohler to continue membership with the Ottawa River Coalition and to name Paul Basinger as voting representative and Lynn Mohler and Larry Vandemark as substitute voting representatives for 2013.  Roll call, all yes.

Motion by Trustee Vandemark second by Trustee Mohler to cancel the January 14, 2013 meeting.  Roll call, all yes.

Motion by Trustee Mohler second by Trustee Basinger to adjourn.  Roll call, all yes.

Sincerely,

Laurie Swick,  Fiscal Officer                                     Larry Vandemark,  Chairman